ࡱ> PRO%` +<bjbjNN .H,,3D080 <0dd"z||||||$ h"p&&&444&z4&z446FX `$C:f0@_#lp_#F_#F 4|4dX&&&&000dd000000 New Durham Board of Selectmen Minutes of Work Session ~ June 14, 2010 Town Hall Members Present: Theresa Jarvis, David Bickford, Frederic March Others Present: Administrative Consultant Alison Rendinaro, Mary McHale 1. Call to Order Chair Terry Jarvis (TJ) called the meeting to order at 7:04 p.m. and led the Pledge of Allegiance. 2. Old Business Pay Study - TJ indicated Barry Cox of the Local Government Center sent information regarding the analysis of the employee positions discussed, with an estimated cost of $900. She asked the Board if it wanted to act on it tonight or wait until the next business meeting. Selectman David Bickford (DB) said he preferred to take action. TJ said she was happy with the proposal. DB said there were no changes from what was discussed, so he saw no reason not to take action. He said he looked at the budget and the Town is doing very well, so the money is there for the pay study. TJ said, because the work was done previously, the cost is half of what it was before. Motion Bickford, second Jarvis that the Board of Selectmen enter into a contract with the Local Government Center for a pay and classification study update. 3-0. The Board signed the contract. Road Name TJ said a public hearing regarding naming the road with no name off of Merrymeeting Lake Road will be held at the July 12, 2010 meeting. She said Administrative Consultant Alison Rendinaro (AR) would contact the residents of the road. LGC Book DB asked AR to make copies of Chapter 13 of the most recent edition of the LGC book for the Board of Ethics, and to check on posting the index of tax maps on the website. He said maps 234, 243, and 255-267 were missing. He added that some links from warrant articles went to a blank page, and asked her to check on it. 3. Review of Rules and Regulations for Fire Department The Board discussed the draft of the Fire Department Rules and Regulations. The Board noted that the Rules and Regulations are those of the Board, under which the fire department operates. TJ said all references to members or volunteers needed to be changed to employees. She said the draft also spoke to Standard Operating Procedures and Standard Operating Guidelines, which the Board should not specify, as they are the purview of the fire chief. References to SOPs and SOGs were removed, so that Fire Chief Peter Varney would not have to come before the Board when modifications were made. The Board agreed to retain the history of the document. Regarding the statement in the draft that previous Rules and Regulations are rescinded effective July 1, 2010 to be replaced by this set, DB said the fire chief cant rescind. The Board inserted that nothing in the Rules and Regulations supercedes the Towns Personnel Policy. TJ said there was a reference to our in the preamble, which should be removed, as these are the Rules and Regulations of the Board. She also suggested the Definitions be in alphabetical order. The Board discussed consistency in the document, and replaced must with shall, throughout; and noted should might be preferable to shall in some cases. DB asked if the definition of SOG was complete, and TJ said she would work on it. The Board noted certain phrases and sections to confer on with the fire chief. Under Rescue and Emergency Medical Services, which indicates provision of at least first responder level functions, TJ asked if the Board wanted to provide EMT level response, as that is now the minimum standard. DB asked why the Board would put that kind of demand on the department, and asked what would be accomplished by changing it. Selectman Fred March (FM) asked if it would limit the speed of the vehicle leaving the station. TJ said the requirement of an EMT kick in during transport of a patient, so it would not affect leaving the station. The draft covers complying with state law and industry standards regarding emergency transport, so the Board left it the way it was written. Under Organizational Structure, TJ said she had significant problems, as the document is the Boards document. She said any change in structure would have to be determined by the Board. The Board added that the Board should make any changes or modifications. She said no maximum number of positions is listed and the document creates a new position, assistant chief, and sets up an auxiliary. She said since auxiliary members would not be employees, and the Board has no jurisdiction over them, the section should not be included. TJ said, historically, the department did not have an assistant chief, and she did not see how the duties differed from the deputy fire chief. She asked the Board if it wanted all officers other than the medical lieutenant to be dual certified (fire and medical), if it wanted to set a maximum number of officers, and if it saw a need for assistant chiefs. FM asked if other departments had both deputy and assistant chiefs, and TJ said some do. She said New Durham had an assistant chief once, and sometimes just a chief and two captains. She said it could be possible to have over one third the department be officers. She said there could be five pump operators and five junior members, so with a roster of 40, that would leave 30 firefighters/EMTs. She said if 10 or more of those were officers, that would be top heavy. DB asked if there were any problems with the current organization of the department. TJ said she did not know of any. She said there is now one chief, one deputy chief, two captains, and a maximum of four lieutenants. The Board wanted to retain a maximum number of officers. FM asked how this change came about. TJ said it happened after she left the department. She said this language allows as many pump operators as you want. She said the department used to have junior members; now there is a successful Explorer program operating. She said the Board should ask the chief which he wants, as it is not logical to have both at the same time. She said the Board would leave that decision to the chief. DB said it would be nice to have an explanation of the program. TJ said you should have as many members as is safe if Explorers; five if junior members, due to liabilities. She said the Board would deduct them from the roster number. AR said the department now has two Explorers and one pump operator. She said there are seven in the auxiliary. DB said some kids dont gravitate to the Boy Scouts. He said the auxiliary may want to become a not-for-profit organization. TJ said they could join the Fire Company, which is not-for-profit. Regarding probationary periods listed as six months, TJ said the Town probationary periods are one year. DB said part-time employees do not have probation. TJ said you still need to evaluate employees. FM said it was different with the fire department because it was sort of voluntary. TJ said evaluations can be done at four and eight months. She said things changed when the department went from volunteer to call. FM said it would be harder to get people to join if you make it more restrictive. DB asked what purpose the probationary period served. He said there was no appeal process in the fire department, which is different than what an employee has. TJ said she would review the Personnel Policy, and come back with suggestions. She said according to the Personnel Policy, the Board hires and fires. She said the fire chief should come to the Board regarding recommendations for letting people go. Under Duties of Officers, TJ suggested including the language from Town Meeting regarding the fire chiefs appointment by the Board, and the Board agreed. TJ said the Membership Committee was dissolved sometime after she left the department. She said the committee used to meet with prospective candidates, explained the degree of commitment, and made recommendations to the chief. She said she did not see a role for a membership committee, as a potential member of the department is the same as a potential employee. TJ said the minimum qualifications for chief have been deleted from this draft, and she thought they should be included. She said the qualifications should be a First Responder with a current NH Level 1 license, or EMT Basic, and should be qualified in both medical and fire. DB asked if those qualifications were high enough. TJ said she would do research. She noted one officer who has neither medical or fire. FM said he preferred the wording of the old Rules and Regulations regarding qualifications. He said the new draft seems to avoid all of that. TJ said the minimum qualifications have been lowered. She asked if the Board felt a drivers license was sufficient for a chief to drive a truck. DB said at this point he would not be in favor of requiring a CDL for the chief. TJ said the Board could require a CDL for the bigger equipment if it decided to require CDLs. FM suggested taking it up at a later date. The Board agreed the chief could make recommendations for appointments of officers, with the Boards approval, and could make recommendations for dismissal to the Board for its approval. TJ said she would get qualification information for the deputy chief. She said she wanted to stipulate that there will be only one deputy chief, as the draft allowed for more. The Board agreed there would be only one deputy chief and only two captains. TJ said the minimum amount of time a firefighter puts in before being able to become a lieutenant had also been deleted from this draft. She said someone in the past once asked the Board for a waiver regarding that, and it was granted. She said she thought some reference to amount of time should be included. She said the deputy chief should have a total of four years experience, rather than two. TJ said she was unsure of the meaning of the sentence, Lieutenants may be designated responsible for a specific portion of the Mission of the Department, and in that role the Fire Chief may require a particular Lieutenant to have other certain certifications, licenses or training, and said she would ask the chief why he did not want a medical lieutenant. DB said it would be needed somewhere, if there is no assistant chief to be in charge of medical. TJ said there are no problems with the way it is currently. Regarding the sentence, There shall be as many Junior Members and members of Explorer Post #16 as determined by the Fire Chief as necessary to the mission of the Fire Department, TJ said there is an unlimited number of either junior members or Explorers. There would be 35 members then, and would include up to five pump operators. She said the Board could adjust the roster, saying that employees could be added, as the budget allows. DB pointed out that the budget is bottom line, and therefore discretionary, so as the budget allows is unnecessary, and the Board agreed. The Board changed the roster from 40 to 35, due to the junior members. TJ said she rewrote Rescue/Medical Personnel. She specified that a person must have completed an EMT program by 18 months, or be let go. The Board combined the sections Protective Firefighting Clothing and Protective Rescue/Medical Clothing and Equipment and Uniform Clothing Policy. The Board also indicated the official personnel file for the fire department is at Town Hall and not the fire station. FM said a CDL might come into play when dealing with air brakes. TJ said approved training needs to be fleshed out. She said the Board should revisit pump training if it decides CDLs are required. Under qualifications for fire pump, TJ said she was uneasy that requirements could be waived due to lack of manpower. DB said you grab whom you can in an emergency. TJ said she disliked having it in writing. DB said the chief determines the competency of the fire pump operator. Regarding Mutual Aid Compacts, TJ said she would ask the chief if he allows people to go on mutual aid calls in their personal vehicles. 4. Any Other Business TJ said the Board was to meet with a department head on Thursday in non-public, but the person may be unavailable. The Board agreed to meet on Thursday to at least continue review of the Rules and Regulations draft. DB asked how much the Board needed AR to be present, since she cant be in the office for the number of hours she is at the meeting. He volunteered to take the minutes, as Recorder Allyn will be at a Library event. TJ said she will let the staff know that AR is to be considered supervisor at Town Hall. AR asked if review of department heads goals and objectives should be at a business meeting or a workshop. TJ said they could be presented under Department Reports at a meeting. 5. Recess Motion Jarvis, second March to recess the meeting at 10:10 p.m. until Thursday, June 17 at 7:00 p.m. at Town Hall for the purposes of meeting with a department head, or reviewing the Rules and Regulations, or both, if time allows. 3-0. Respectfully submitted, Cathy L. Allyn A video recording of this meeting is on file with the Office of Town Clerk, is available for public viewing during normal business hours, and will be retained in accordance with the New Hampshire Municipal Records Board rules established under RSA 33-A:4, or for a minimum of 24 months.     APPROVED BOS minutes 6/14/10 PAGE  PAGE 1 P^ m v y  A6699:::;;;;;;;;;;;;;;<<<<<<<#<$<%<&<'<*<+<Ķhi0JmHnHu hrn0Jjhrn0JUjhrnUhrnB*OJQJ^JaJph333hrnB*OJQJ^Jph333hrnB*OJQJph333hrn56OJQJ\]hrn6OJQJ]hrnOJQJhrn5OJQJ\hrn3FPQY Z   A!T%\' ! $ ha$$ a$;*<\'*+,D02X3c4)5A66668999:::::;;;;0^0d  d dd[$\$ h !;;;;;;;;;<<<<<'<(<)<*<+<0^0$a$&`#$,1h/ =!"8#$% @@@ NormalCJ_HaJmH sH tH H@H Heading 1$$@&a$5OJQJ\B@B Heading 3$@&6OJQJ]B@B Heading 4$@&5OJQJ\DA@D Default Paragraph FontVi@V  Table Normal :V 44 la (k@(No List 4@4 Header  !4 @4 Footer  !.)@. 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